Can Recruiting Software Help You Avoid Headhunter Fees (Or An HR Department)?


In an uncertain business and political environment, the idea of cutting high overhead costs like an HR department can be tempting. On the other hand, recruiting top talent can be a full-time job in itself, and paying headhunter fees can eat into your bottom line over time. Fortunately, advances in technology have made it easier than ever before to outsource many of your hiring and HR needs to a software program that can handle routine tasks and weed through applications on your behalf. Read on to learn more about how recruiting software and applicant tracking systems can benefit your business.

What duties can these software systems perform on your behalf?

When crucial members of your team leave, you may find crafting a job description or weeding through potential candidates before the interview phase to be overwhelming — especially when you’re already trying to cover the vacant position on your own. A recruiting software system can help guide you when it comes to casting a wide enough net to snag your ideal candidate while ensuring the applicants that do make it through to the interview stage are high-quality.

Many commercially-available applicant tracking systems come with personal support, giving you a lifeline when it comes to filling a difficult position or finding someone with experience in a niche area. These systems also allow you to upload your own notes and descriptions of applicants to give you instantaneous access to their entire applicant profile with the swipe of a finger (or click of a cursor). You’ll also get guidance on structuring your interview process to maximize the use of your time and resources without needlessly lengthening your candidate search.

 What factors should you consider when deciding whether to invest in a recruiting software system?

If you’re still on the fence as to whether this software is a wise investment for your company, there are a few factors you’ll want to consider when weighing your choice. The first is to calculate the amount of time you and staff members currently spend on tasks that could conceivably be outsourced to a software system. Even minor tasks like reviewing resumes or compiling job descriptions can take hours per week; depending upon the average hourly wage you pay your employees, applicant tracking software can save you a significant amount of money.

You’ll also want to evaluate your organizational chart to determine which positions could potentially open up simultaneously. Filling one high-level job is a challenge, so filling multiple ones can seem overwhelming — however, with some software assistance, you may be able to conduct the interview process in such a way that you can find strong candidates for other upcoming vacancies from a single pool of applicants.

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